How do I define class tuition?

Studioware offers a lot of flexibility when setting class tuition.  A class can have multiple tuition items.  When a student enrolls in a scheduled class, Studioware evaluates the tuition for the class, matches the student tags, and adds the tuition amounts to the student's financial accounts.
Here's an example will help clarify this concept of tuition items.  Suppose a class has tuition set to $100, but you want to give a $10 discount to students of military veterans.  There are a couple of options to accomplish this:
  1. Studioware contains a full accounts receivable module that allows you to add/edit/delete financial transactions.  When a student from a military family enrolls in a class, the $100 tuition charge will be added to the student's account:
    • You could edit the tuition financial transaction and change the amount to $90 to reflect the discount
    • You could add a $10 discount transaction to the student's account, thus making their outstanding balance $90.
  2. You could create 2 tuition items for the class.
    • One tuition item will contain the default tuition of $100
    • A second tuition item could be set to $90 and affiliated with the student tag "Military".  When you add student to Studioware, you can select the appropriate student tags.  Simply tag your students from military veteran families with the "Military" tag, and Studioware will automatically select the $90 tuition amount for those select students.

Setting the Class Tuition

Regardless of the type of tuition you will create for a class, there are a number of common steps required to get started:
  1. Click on "Classes" in the main menu,
  2. Click on the "Tuition" button next to the class where you are setting the tuition:  
  3. The Tuition Item web page will appear as follows: 
  4. Enter in the following fields which are common to all tuition types
    Field Name Description
    Class Tuition Name Enter in the name of this class tuition item.  Typically, this will be "Class Tuition".  If a class requires a student to purchase some merchandise, this can be the name of the item to be purchased, such as "book", "DVD", or "Clothing"
    Is Default
    Indicate if this is a default tuition item. Default tuition items are automatically checked when enrolling students in classes.
    Please note, you can have multiple default tuition items for a class. 
    Sort Order If the class has multiple tuition items, the sort order specifies how the tuition items will be sorted.  This value is only used for sorting multiple tuition items.  It is recommended that you set the first tuition item value to 10, the second tuition item value to 20, and so on.
    Required? The field "This Class Tuition is Required" indicates that the tuition item is required for a class, and cannot be un-selected.  If you leave this value unchecked, you are making the tuition item optional for a student. 
    Tip: Typically the main tuition for your class will be called "Class Tuition", will have the lowest sort order so it appears first in the list, and has "This Class Tuition is Required" set to true. If "This Class Tuition is Required" is set to true, the value of "Is Default" is not used. 
    Class Tuition Description Enter in the description of the tuition item, for example, "Tuition for the Class.  This tuition is required for all student's enrolling in the class."
  5. The next field needed when defining tuition is to set the Class Tuition Type.  This is where Studioware offers a lot of flexibility with the different types of tuition options are available.  To learn more about the different tuition options, see the related articles below for more details.  Here is a brief description of each tuition type:
    • No tuition for a class:  This indicates that there is no tuition for the class.  This can be useful if you have a set of students that are allows to take "unlimited" classes.  You could create an "unlimited" student tag, and then create an "Unlimited Tuition" and set the value to "No Tuition"
    • A fixed amount of tuition is charged for the class:  This tuition type indicates that the amount of tuition is known for a class at the time of enrollment, and it's a fixed/static value.  The fixed value may be due at time of enrollment, start of the first class, or spread out during the duration of the class; however, the key point is that the tuition is fixed (non-changing) and known at time of enrollment.
    • Tuition is charged for each individual class dates
    • The tuition is based on the staff members tuition rate
    • The amount of tuition will vary depending on the variable number/hours of classes a student is enrolled in.
    • Use a tuition amount that appears in a student's custom field.
    • Customize the tuition amounts and payment dates
  6. The last step in defining the tuition item, is to select the tags to match on.  If you do not plan on having different tuition items for different students, simply select the "Student" tag.  All students defined in Studioware always have the "Student" tag.  However, if you plan on having different tuition items for different types of student, select the appropriate tags.  In our military discount example from above, you could accomplish this as follows:
    1. Create a class tuition item called "Class Tuition", set the "Fixed amount of tuition" to $100, and only select the tag "Student"
    2. Create a second tuition item called "Military Student Tuition", set the "Fixed amount of tuition" to $90, and select the tags "Student" and "Military".
    3. When a student with only the "Student" tag enrolls in the class, they will receive the $100 tuition transaction in their financial account.
    4. When a student with the tags "Student" and "Military" enroll in the class, they will receive the $90 tuition transaction in their financial account

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